Handouts

The Handouts portlet is used to provide syllabi or other handouts that can be uploaded by a faculty member and downloaded by students.  By default, this portlet is located on the Main page of a course.

Handouts can be grouped according to similar characteristics and identified with a set.  Handouts that are identified with a particular set appear within the same category when they are viewed.  If a handout is not associated with a particular set, it appears within the Ungrouped set that is automatically created.

The Main page of the portlet displays the header of a set along with maximize and minimize icons that allow you to expand (Show) or collapse (Hide) the list of handouts associated with that set. The listing for each handout in a set includes the file type, file size, and the number of times that the handout has been downloaded.

Clicking a handout link opens the handout.  Right-clicking on the link gives other options, such as bookmarking, copying, emailing, saving, and displaying file properties.

Preferences

There are three preferences:

Order Handouts Alphabetically

From the Handouts portlet:

  1. Click the Wrench icon to customize the portlet.

  2. Click the Preferences tab.

  3. Select the Order Handouts Alphabetically check box to always have handouts be displayed in alphabetical order.  You can not manually order handouts if this preference is selected.

  4. Click the Save button.

  5. If this is the only setting you want to change, click the Exit button.

Order Sets Alphabetically

From the Handouts portlet:

  1. Click the Wrench icon to customize the portlet.

  2. Click the Preferences tab.

  3. Select the Order Sets Alphabetically check box to always have sets be displayed in alphabetical order.  You can not manually order sets if this preference is selected.

  4. Click the Save button.

  5. If this is the only setting you want to change, click the Exit button.

Show Empty Sets

From the Handouts portlet:

  1. Click the Wrench icon to customize the portlet.

  2. Click the Preferences tab.

  3. Select the Show Empty Sets check box to display sets for which no handouts are available.  Also, if this preference is not selected, the default Ungrouped set does not display.

  4. Click the Save button.

  5. If this is the only setting you want to change, click the Exit button.

Settings (Faculty Only)

The Use Display Indicator setting is used to determine when and how long a handout is active.  If you select this check box, Start and End fields are made available for you to enter when to start displaying the handout, when to stop displaying the handout, and what to do with the file when it is no longer displayed.  These fields are available when you add a handout.

From the Handouts portlet:

  1. Click the Wrench icon to customize the portlet.

  2. Click the Settings tab.

  3. Select the Use Display Indicator check box to set when and how long a handout is active. If you do not select this check box, all handouts are displayed immediately and indefinitely.

  4. Click the Save button.

  5. Click the Exit button.

Security (Faculty Only)

By default, faculty have administrative rights to all functionality in a course context.  However, a faculty member can assign these rights to Students or to any other role that they create.  For example, faculty may want to create a Teaching Assistant role and assign certain security access to that role.  Read the Getting Started with JICS guide to learn about adding roles.

  1. From the Handouts portlet, click the Wrench icon to customize the portlet.

  2. Click the Security tab.

  3. Clicking the All Operations check box automatically selects the Can Manage Handouts, Can Manage Sets, and Can View Reporting check boxes.  However, you can select check boxes for individual operations:

Functions (Faculty Only)

The Handouts portlet allows you to make handouts available to your students by using the Manage and File Tools menu options on the Main Page.

Manage

If you have been given the Can Admin security permission for a course, the Manage menu option appears and allows you to manage handouts for a course.

File Tools

The File Tools menu option provides default links to the following software for easy downloading: